The 3-Months Living Laboratory Cycle - This framework establishes the operational workflow for managing citizen science studies, ensuring data privacy compliance, AI integration, and long-term institutional memory.

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1. Launch & Active Phase

1. Studies are published online and conducted via Google Forms hosted within the @auroville.org.in Workspace environment, with a dedicated and secure email address.

2. Each active data collection phase runs for 3-Months from the initial launch date.

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2. Temporarily Pause Studies (Interim Period)

Upon reaching the 3-months mark, the study is temporarily suspended for a few days to process data. A prominent notice will be displayed online informing users that data processing is underway.

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2.1 Anonymization

1. To ensure complete anonymization, all participant email addresses are permanently unlinked from their survey responses before being integrated with any AI-supported or automated systems - no personal data will be entered into any AI generator. 

2. Additionally, email addresses and raw data will be deleted from the Google Form entirely.

3. This structural pseudo-anonymization ensures participants can safely join future study cycles with fresh inputs, allowing new outcomes to evolve over time.

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2.2 AI Integration & Human Review

1. Study facilitators export the anonymized dataset into Google AI (NotebookLM) to generate initial summary reports.

2. To ensure the AI-generated summaries are safe, accurate, and harmonious, study facilitators (Human-in-the-Loop) will conduct a thorough human review of all generated materials before public distribution.

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2.3 Integrate feedback & Re- launch (The Living Laboratory)

1. Following the review, feedback from participants is integrated and an updated version of the same study is re-activated for a new 3-months cycle using the same Google Form and URL.

2. The updated version will feature a dated summary report of the previous cycle, ensuring prior outcomes remain accessible to everyone online.

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3. Institutional Memory & Long-Term Storage

1. Final summary reports and project outcomes are stored in (Central Archive) a dedicated Citizen Science folder within the cirhu@auroville.org.in Google Drive.

2. This archive serves as the institutional memory of the project and remains accessible to CIRHU at all times.

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4. Annual Review (After 4 Completed Cycles / 12 Months)

1. Verify if 12 months of data collection has yielded a sufficient volume of valid input.

2. Gather the facilitation team to evaluate the effectiveness of the 3-months timeline and make adjustments if necessary.

3. Publish topics/areas for further research suggested by the community.